Disabled Supporters Club in Association with BairnsTrust

 

Constitution

 

Name:  The name of the organisation is the Falkirk FC Disabled Supporters Club (from now on referred to as Falkirk DSC)

2. Objectives:

2.1 To enable its members to share a common interest in Falkirk Football Club (from now on referred to as FFC and any matter concerning Falkirk supporters).

2.2 To promote the welfare of Falkirk FC supporters and in particular Falkirk FC disabled supporters, by the following means: by promoting and encouraging the sharing of information and good practice in relation to disabled people attending football matches and by representing and promoting the views of members to appropriate individuals and bodies to influence in a positive way future developments, awareness and access for disabled people.

3. Membership:

3.1 Membership is open to any disabled person or any individual who feels that they may be able to contribute to the objectives of the Falkirk DSC and support disabled people.

3.2 Honorary membership may be proposed and seconded by fully paid up members of the Falkirk DSC. Election of such memberships requires a simple majority of the members at the Annual General Meeting (from now on referred to as the AGM).

3.3 Applications for membership will be considered by the Management Committee (from now on referred to as the MC). Applications will be dealt with at the earliest possible MC meeting. The MC has the right to refuse applications if the applicant does not agree to abide by the principles and rules of the Falkirk DSC or is deemed not to be suitable as far as the interests of the Falkirk DSC are concerned. The closing date for new memberships will be xx xxxxxx each year.

3.4 Members may be subject to disciplinary action or have their membership terminated if it is deemed that he or she has brought the Falkirk DSC into disrepute or that their continued membership is not in the interests of the Falkirk DSC. Disciplinary action and any termination of membership will be dealt with by the MC. A member will have the right to be heard, to appeal the decision or to call an EGM (in accordance with 5.6) to challenge any such decision and an independent arbitrator may be called upon to advice in difficult cases.

3.5 The annual membership fee for the Falkirk DSC will be determined by the Members voting at the AGM having regard to the recommendation by the appointed Treasurer as to the appropriate fee.

4. Management Committee:

4.1 The MC shall comprise of five members who will be elected at the AGM and where possible include the following office bearers and posts:

  1. Chairperson                       
  2. Vice-Chairperson
  3. Secretary 
  4. Membership & Communications Secretary                  
  5. Treasurer

 

The term of office for each post will be two years however any member of the MC may seek re-election at the AGM. Candidates for the MC shall be proposed and seconded by either ordinary or MC members and elected by a majority vote of the members. In the event of a split vote, the Chair will hold an additional casting vote.

4.2 The MC shall have the authority to co-opt replacements onto the MC if needs arise before the next AGM. This will be by a majority vote of the MC and such co-opted members will have the same voting rights as those elected at the AGM.

4.3 In the event that less than five members are available to serve on the MC members may hold more than one post with the exception of the Chairperson. However they will continue to have one vote only.

4.4 In the event that more than five members are willing to serve on the MC members may be elected to serve without portfolio, i.e. with full voting rights without holding one of the offices or posts as listed under point 4.1.

5. Meetings & Events:

5.1 Falkirk DSC will hold monthly MC meetings at times and venues to be agreed by those elected and published in advance by the Secretary.

5.2 The AGM of the Falkirk DSC be held in xxx each year at a date and time to be set by the MC. The Secretary will set the agenda in conjunction with the Chairperson which will be distributed to members at least 7 days in advance along with a copy of the previous year’s audited account and minutes of the last AGM.

5.3 At the AGM, the Chairperson will ask the members to approve the previous year’s minutes. The Chairperson will also present an annual report to the members summarising the activities for the previous year and proposing the future direction and development of the Falkirk DSC.

5.4 The Treasurer will present the audited accounts for the previous financial year from xx xxxx to xx xxxx at the AGM with a statement from the elected auditor as to whether the accounts were found to be in good order or otherwise.

5.5 The Chairperson will ask the members to approve the audited accounts and to elect an auditor for the coming year at the AGM.

5.6 The quorum for MC meetings of the Falkirk DSC will be at least 3 or 50% of elected MC members (whichever is the greater). For AGMs and EGMs and including the MC quorum at least 10 full members must be present.

5.7 A decision on any matter arising will be based on members proposals to the meeting which must be seconded with any subsequent vote decided by a simple majority with the exception of items covered be sections 10.1, 11.1 and 11.2.

5.5 At all meetings every member is entitled to one vote with The Chairperson or Acting Chairperson having a casting vote only in the event of the number of votes cast being tied.  

5.6 An Extraordinary General Meeting may be called at any time upon a written signed request by at least ten Falkirk DSC members and sent to the Secretary stating the nature of the business to be discussed.

6. Minutes: 

6.1 The Secretary shall ensure that minutes are kept of every meeting which will be available and distributed as soon as possible after the meeting to all members by mail or email. The MC will ensure that accessible formats are available on request and within the limitations of Falkirk DSC resources.

6.2 Members may have sight of the accounts or any business transaction carried out by the Falkirk DSC upon written request to the Secretary.

7 Sub-Committees:

7.1 The MC may appoint one or more Sub-Committees from members of the Falkirk DSC to deal with specific issues concerning the Falkirk DSC from time to time. These said Sub-Committees will be directly accountable to the MC and any such decision of such sub committee shall be subject to ratification by the MC.

8. Finance:

8.1 The Treasurer shall ensure that detailed financial records are kept in a ledger and that all the Falkirk DSC receipts and payments are correctly entered therein. The Chair or Acting Chair and Treasurer will jointly review these records monthly, checking all invoices, receipts and bank and savings accounts statements.

8.2 The Treasurer shall ensure that one or more Bank accounts be opened in the name of the Falkirk DSA and 2 signatures including the Treasurer and at least one of the office bearers namely the Chairperson, Vice Chairperson or Secretary shall be required in order to draw funds from Falkirk DSC bank or savings accounts.

8.3 An updated Falkirk DSC statement of accounts should be presented at each MC meeting and the accounts will be available for review by any member upon written request.

8.4 The Falkirk DSC annual statement of accounts shall be subject to audit with the auditor to be appointed at the AGM.
 
8.5 Approval of any expenditure shall be required by at least 2 officers of the MC.

9.   Record Keeping:

9.1 The Secretary and Treasurer will retain all correspondence and in the case of non-financial those records will be kept for a minimum of 3 years with financial documents kept for a minimum of 5 years.

10. Alteration to the Constitution:

10.1 The Constitution can only be altered by a majority vote of the members at an AGM or EGM. Any alteration will require the approval of a two thirds majority of members present before being implemented.

10.2 An individual member’s proposal to alter the constitution must be seconded and delivered in writing to the Secretary of the Falkirk DSC not less than twenty eight days before the date of the AGM. Alternatively an Extraordinary General Meeting may be requested (as described in 5.6) to consider an alteration to the Constitution.

10.3 The MC may propose to alter the constitution providing it has already been approved in principle at a MC meeting not less than twenty eight days before the date of the AGM.

10.4 The wording of any proposed alteration shall be fully distributed to all members at least 7 days in advance of meeting at which it is to be considered.

11. Dissolution:

11.1 If the MC decides at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the Falkirk DSC, it shall call an EGM of all Falkirk DSA members giving not less than twenty eight days notice. Such a decision must be confirmed by a two thirds majority of those voting members present and provided that there is a quorum of at least 10 members.

11.2 Any property or funds belonging to the Falkirk DSC will be distributed based on the most appropriate method as decided at the dissolution meeting.

 

Adopted (revised) by the Falkirk DSC members on 8th September 2010

 

 

©2010 BairnsTrust